Valenta > Industries > Education


Case study – Education


Thinking Big, But Starting Small.

How Redlands Private School, Sydney, leveraged RPA

The Challenge

Redlands is a coed, K to 12, private school in Sydney, Australia, with a history of academic excellence dating back to 1884. Managing accounts, payroll, school uniforms and canteen services mired the Finance Department in high volume transactions. This hampered the Finance team’s ability to focus on strategic and value adding activities including investigations, problem-solving and partnering with the business units to support faculty, students and parents.

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The Education Industry

Comprising a broad array of institutions, the education sector plays an instrumental role in sculpting the future of our society. By nurturing personal and professional growth, these establishments continually adapt to the evolving landscape. They are influenced considerably by technological strides and various socio-economic factors. The sector has witnessed emerging trends such as blended and online learning, technology’s integration into classrooms, and a growing emphasis on personalized, experiential learning. Lifelong learning and the need for ongoing skill enhancement are more pronounced in today’s rapidly transforming world. Although the education sector grapples with substantial challenges like funding limitations, striving for superior quality education, and tackling educational disparities, it continues to be a fundamental pillar for global socio-economic progress.

Obstacles Faced by the Education Industry


The current landscape for educational establishments poses a variety of challenges. Rising operating costs exert severe stress on limited budgets, potentially impeding resources and compromising educational quality and facility maintenance. These establishments are also contending with the challenge of incorporating new technologies into their pedagogies, administrative duties, and entire operations. Nevertheless, this adoption is pivotal to their continuing pertinence and efficiency in an accelerating digital economy. Alongside these issues, an escalating expectation is placed on these entities to foster lifelong learning and facilitate those pursuing career transitions and consistent self and professional advancement.

The education sector, which includes schools, colleges, and universities, has to abide by a wide array of rules and regulations. These come from many different places – local, state, and federal authorities – and keeping track of all these regulations is quite the task. On top of that, these institutions are entrusted with a large amount of student data. It is their responsibility to make sure that this information remains confidential and secure. Safety isn’t just about data, though. Schools and colleges also need to ensure that their campuses are physically safe places for students, staff, and visitors. As we move forward, the needs of students and the wider academic world are constantly evolving. This brings another challenge for these institutions – how to maintain high academic standards and the quality of education. Managing the process of student enrollment can also be difficult. From attracting new students to retaining current ones and overseeing all these processes, it can be quite complicated. In addition, schools are facing the challenge of keeping students engaged in their education. They need to find ways to encourage active participation not just in the classroom, but in all areas of school life.

Services that Provide Advantages to Education

Strategic consulting, digital transformation, and staff augmentation are excellent tools that educational institutions can harness to bring about considerable improvements in their operations. The neutral viewpoint offered by strategic consulting aids in crafting and executing strategies that boost the institution’s effectiveness and reveal new growth opportunities. Digital transformation, employing technologies such as AI, ML, RPA, Conversational AI, and IDP, revolutionizes administrative, maintenance, and educational delivery processes. Additionally, staff augmentation permits institutions to concentrate on their core responsibilities and, when needed, fortify their in-house team with specialist talent, offering potential savings of up to 60%. These strategic moves not only enhance processes and efficiency but also conserve time, effort, and financial resources, thereby strengthening the institution’s mission and overall impact.

Why Valenta Makes Sense for Educational Institutions

Challenges for Educational Institutions

Valenta is an excellent choice as a strategic partner for educational institutions navigating the rapid transformations in their sector. We address the unique challenges these organizations face with our wide range of services. Our expertise enables us to identify and assess potential opportunities and threats swiftly and effectively, enabling us to formulate and implement successful strategies. With our flexible engagement models and emphasis on high return on investment, we offer cost-effective managed services, steering institutions through the process of digital transformation and workflow automation. We provide adaptable staff augmentation options to meet diverse institutional needs. Leveraging our core competencies in process consulting, digital transformation, and staff augmentation, we aim to improve operational efficiency, facilitate the adoption of advanced technologies, and optimize resource management. We are committed to helping our partners thrive amidst the constant changes in the educational sector.

How Valenta Can Assist The Educational Sector?

Valenta helps Educators deal with the macro changes taking place in their sector. Valenta can help with back office tasks and functions, facilities management as well as the delivery of student and educational services. Valenta can help drive improved bottom line results so that the maximum level of investment can be allocated to the core mission of education. Valenta can assist Educational Institutions in the following ways.



Educational Institutions cannot afford to waste time or have inefficiencies in their organizations. We look for waste in all processes and have staff available for process mapping, task mapping, and business optimization.



Excellence in execution is essential. Great ideas and goals are only the beginning. Successfully implementing new strategies, projects, and plans is the difference between success and failure. We help educators flawlessly execute.

innovation, building


Innovation is a key to success for all organizations. Competition, customers, and the economic environment are always changing. Innovation is how Educational Institutions can stay ahead of the competition and be where their students will be. We help our clients in this space to be nimble and stay ahead of the curve.



Developing and executing the right growth strategies is critical. Our Educational clients benefit from bringing in our expertise for hire. We can provide actionable strategies for our client companies plus detailed plans for how to get desired outcomes and results.


Digital Transformation

There is a growing need for Educational Institutions to automate and adapt to new technologies and ways of doing business. Yet having these skill sets in-house can be challenging. Valenta implements solutions such as RPA and Conversational-AI for businesses of all sizes at competitive pricing.

Growth, Measurable outcome


In today’s environment, a business grows or dies. One of the most painful challenges is sustainable and profitable growth. Our team of partners, consultants, developers, and back office staff can implement a myriad of growth strategies for Educational Institution clients.



The bottom line is crucial. Profits power innovation and both are key for our Educational clients. Valenta can identify opportunities for efficiency gains and can provide ROIs for all client projects.

Support, staffing


If current Educational Institution staff are under-skilled or not able to fulfill the requirements of positions the Valenta team of educated and fully trained individuals can fill roles quickly and flexibly. Hiring is time-consuming and there are not always skills available within budget. Staff Augmentation can bridge the gap between requirements and economics.

Services Valenta Provides the Educational Sector

Consulting, customer serevice


An end-to-end solution, from strategy to implementation. Specializing in turning strategies into measurable and sustainable results.

Valenta provides Consulting Valenta provides an end-to-end solution, from strategy to implementation. We specialize in turning strategies into measurable and sustainable results. We can assist organizations in this space streamline their back office, student and faculty management, order entry, billing, accounting, finance and HR processes for peak efficiency and the lowest cost. Savings generated can be devoted to better serving students and to help fund projects and innovation in this rapidly changing space. Valenta will look for ways to use AI and ML throughout educational organizations.

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Digital Transformation

Streamline workflows and improve productivity across business units. Implementing powerful tools to provide businesses with an unparalleled competitive edge.

Valenta Digital Transformation Streamline workflows and improve productivity across educational organizations. We implement powerful tools to provide educators with an unparalleled competitive edge. Valenta Digital Transformation services can streamline back-office processes by leveraging RPA and Conversational AI. These same tools can be leveraged for students, faculty, and vendor engagement. ML and AI can be deployed as a service for a variety of educational workflows and use cases. All Valenta services are easy to scale up and ramp down. Digital transformation and AI can be of great value for educators.

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Staff Augmentation

Focus on growing your business, let us take care of the rest and save up to 60% on staffing costs.

The Education sector can also benefit from Valenta Staff Augmentation Focus on delivering the best education to students, let us take care of the rest, save up to 60% on staffing costs. Educational organizations can outsource back office functions, IT roles, digital marketing, as well as business intelligence and big data roles, just to name a few. All roles can be filled quickly and cost-effectively so that the maximum amount of resources can be dedicated to the highest-value roles needed to deliver the best educational services.

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