Intelligent Document Processing

Valenta > Digital Transformation > Intelligent Document Processing

Intelligent Document Processing

Intelligent Document Processing or IDP is AI-powered technology that combines Optical Character Recognition (OCR), Computer Vision, Natural Language Processing and Machine Learning. IDP is a solution that scans, reads, extracts, categorizes, and organizes various document types such as papers, PDFs, Word Docs, Spreadsheets etc.

Every organization needs to extract data from various types of documents and input the data into multiple systems. The main function for IDP is to extract this information without human intervention. Manual data entry is now a thing of the past at least with structured documents and as IDP evolves, it is getting to a stage of extracting information very accurately even from un-structured or handwritten documents.

Intelligent Document Processing can be used across various departments in an organization. The solution is template and language agnostic, and the AI is constantly learning and evolving at the back end so the more document types that are processed, the accuracy and efficiency gets better.

With IDP, organizations do not need to deploy data entry operators to manually extract information from various documents. This not only saves time and money but also improves employee satisfaction as the human workforce is now redeployed to more high-end tasks. For organizations that process large volumes of data, IDP is the perfect solution as it offers speed and accuracy.

intelligent-document-processing

Valenta Helps Midsized Companies with Intelligent Document Processing

We can help get IDP projects implemented, we bring process and experience to Digital Transformation projects

Working with Valenta for Intelligent Document Processing
Large companies have been taking advantage of IDP since it became available.  Midsized companies and small businesses have been slower to deploy Intelligent Document Processing.  For most businesses this is not due to a lack of desire.  Not deploying IDP typically comes down to not having access to the required skill sets.  IDP is a newer technology.  Developers and staff can be hard to find and also be expensive.  Valenta is 100% focused on midsized companies and small business.  We have local Managing Partners in cities and countries across the world.  Our Managing Partners are digital transformation experts.  They work with other local partners and SMEs or subject matter experts plus nearshore and offshore developers to deliver best in class Intelligent Document Processing solutions.  Digital transformation that makes sense for midsized companies is their mission. 

Valenta IDP Processes and Methodology
Intelligent Document Processing consulting at Valenta adheres to project management best practices gained over multiple deployments.  Every Valenta IDP engagement follows the Valenta Way process.  Our Managing Partners and the Intelligent Document Processing team they assemble will execute against the below plan.  Intelligent Document Processing implementation is structured and easy with Valenta. 

operations, incremental staretgy

Process Definition

Dedicated Resourcesvvv

Project Plan

Test-automation

PDD / Process Design Doc

Test-automation

To Be Visualization

load-testing

Work Estimation

code

Development

Prioritize, needs, notices

User Acceptance

Deploy, kick-off, go-live

Go Live

IDP Consulting and IDP Managed Services with Valenta
Valenta provides insightful Intelligent Document Processing consulting on all projects.  We can help clients implement IDP and then manage their own platform.  Valenta can also act as an IDP MSP.  Managed services can be a great way for midsized companies and small businesses to kick start their digital transformation journey.  Managed Services can also get Intelligent Document Processing projects started quickly and effectively.  Whether we are executing an IDP consulting project or launching an IDP managed service we will follow Valenta Way Intelligent Document Processing project planning principles.  Valenta Intelligent Document Processing managed services will typically involve an economical set up fee followed by cost effective monthly rates that have no lock ins. 

Intelligent Document Processing Use-Cases

Finance and Accounting, revenue

Finance and Accounting

Invoice Processing is the biggest use-case for most organizations
support-services, Management

Human Resources

Employee Data (On-Boarding, Off-Boarding), Hiring (Resume Screening) etc.
audits, learn and grow, ,case studies

Legal Compliance

Retrieve information from Contracts and Agreements, Process legal info etc.
health-testing

Healthcare

Extract information from Patient Records and Medical Forms
Construction Project Management, Governance

Governance

Extract Information from Pension Forms, Tax Declarations, Process Applications and Permits etc.
insurance

Insurance

Process Claims, Detect Fraud, Policy Agreements and much more

Steps of Intelligent Document Processing

upload-doc

Load

Load: Upload documents into the System manually or through RPA
Digital-Transformation

Digitize

Digitize: use OCR to digitize the text and determine location
Prioritize, needs, notices

Classify

Classify: Classify the documents from the list
extract data

Extract

Extract: Choose the most suitable extractors based on document type

Validate

Validate: Human intervention can be deployed for further validation
upload

Export

Export: Send / Export the extracted info for further processing

There human validation is usually the final check point, and this dependency can reduce over time as more documents and trained and processed by the AI. A combination of NLP, Unsupervised Learning, Deep Learning, ML, Google Vision, OCR are all deployed to produce the best results.

Unleash the Power of Intelligent Document Processing

strategy

Strategy

Work with Valenta to define your Automation Strategy. Most Companies have started using IDP but struggle to derive value from this solution and that’s primarily due to the lack of understanding of how the technology works and having unrealistic expectations.

Digital-Transformation

IDP

Intelligent Document Processing or IDP is AI-powered technology that combines Optical Character Recognition (OCR), Computer Vision, Natural Language Processing and Machine Learning. IDP is a solution that scans, reads, extracts, categorizes, and organizes various document types such as papers, PDFs, Word Docs, Spreadsheets etc.

employees

Implementation

IDP implementation in an organization increases productivity and profitability. The digital workforce allows the human workforce to focus on more revenue-generating and high-end tasks that create more value for the business and the end customer.

business-strategy

Business Goals

At Valenta, our team of Automation and AI Developers and Business Analysts work closely with you to identify your pain points, understand your business landscape, and recommend suitable IDP solutions to meet your business goals and objectives.

Common Benefits of Intelligent Document Processing

  • Enhance accuracy – Through IDP, you can reduce the human error rate and increase processing speed of the extraction significantly. Manual Data entry is expensive and prone to error.
  • Lower Costs - IDP is very cost effective when compared to manual processing. The solution integrates seamlessly with various applications and when combined with RPA, it’s a fully automated process which also increase efficiency.
  • Employee Satisfaction – IDP improves Employee Satisfaction by allowing them to focus on higher end and revenue generation activities rather than basic data entry work which is repetitive in nature and time consuming.

We Know IDP / Intelligent Document Processing

Valenta Assists with Intelligent Document Processing and Implementation

Our approach
Valenta believes in designing, modernizing, and building mission Critical technology systems which most clients depend on every day. We are a focused, independent company, implementing Valenta’s Business-Unit Prototype, we make sure that strategic requirements are covered, and that the solution is built from end-to-end from a chosen business function.

Here are the three simple steps we take for Automation implementations :

Proof-of-concept

Proof of Concept

Introduction: The Proof of Concept satisfies critical business as it validates the solution.

POC Goal: To help companies validate the opportunity hypothesis and get the green light for developing a full-fledged solution.

Key Benefit: Do not have to commit to Go Live if the solution does not work

Importance: POC allows a Business to test out the Solution on its own applications and processes therefore giving stakeholders the power to test the solution before having to purchase it.

Implement

Full Implementation

In this phase, new scenarios are added, and more focus is put on common understanding, consistency, and the accuracy.

Based on the learning experiences, new enhancements and features are proposed and implemented.

Work is focused on further adoption at the same time making sure that settled users are not impacted by the changes.

Process

Managed Service

We provide Automation as a Service for a Fixed Monthly subscription that gives Businesses greater control on their Cashflow.

We handle the entire process from Design to Development, Triggering and Scheduling the Bot, Monitoring and Optimizing Bot Performance, and On-going Maintenance.

Valenta is agile in providing accurate reporting. We strive to enhance the consistency of the analysis, respond to changing business needs and provide solutions.

An essential part is setting up necessary protection to minimize risk and protect Automation assets.

End Results
The end results will consist of a centralized team in charge of finding and promoting interesting analysis across the entire organization.

Local teams will be empowered to create and innovate. The centralized team identifies the most successful work being done at a local level and provides a platform to share and promote this work at a corporate level.

Valenta is an IDP MSP

We can make launching Intelligent Document Processing projects easy and provide them as a Managed Service

Valenta’s Managed Automation service is designed to Measure and Govern automation programs to align with business outcomes. Using a Managed Service not only offers Companies a much faster ROI, but it also enables organizations to repurpose their in-house resources to more revenue driven activities.

Dedicated Resourcesvvv

Discover

Discover automation opportunities powered by AI and your people
Process

Build

Build automations quickly, from simple to advanced
Prioritize, needs, notices

Manage

Manage, deploy, and optimize automation at enterprise scale
Implement

Run

Run automations through robots that work with your applications and data
Consulting, customer serevice

Engage

Engage people and robots as one team for seamless process collaboration

Also, the below steps help in providing right analytics capabilities for real-time marketing insights and decision making

Prioritize, needs, notices

Client Needs Assessment

The first step involves in-depth discussions or workshops with the clients to understand their needs, current gaps and pain points, data sensitivity and regulatory issues, proximity requirements etc. and determine the nature of automation required.
forecasting

Onshore Strategic Assessment

In this step, the automation opportunities are prioritized by ease, complexity, scale, and other parameters. Based on this, the technology interfaces, skills, and training required are outlined, and a high-level business case and roadmap are developed and presented to the client.
Deploy, kick-off, go-live

Engagement Kick-off

Based on client approval, the engagement is kicked off with the appropriate solutions, infrastructure, resources, transition plans, risk mitigation plans and engagement model.

Key Benefits

  • No upfront investment in Automation Resources
  • Reduced total cost of ownership
  • Accelerated path to business insights
  • Easily scalable based on long-term or short-term requirements
  • Access to latest technologies and best practices

Valenta Value Proposition

  • Enterprise-level automation with the reduced cost of ownership
  • Improve processing time using a scalable and robust solution
  • Securely store processed data and analysis artifacts in various file formats and modes
  • Efficiently operate and supervise ongoing operations of automation processes
  • A deeper understanding of the interdependencies of various components of Robotic Process Automation
  • Implementing high ROI Automation systems is a testimony to our depth in the Automation and AI space

Embark Now On your Intelligent Document Processing Journey

strategy

Automation Strategy

  • Create a structure to handle business requirements
  • Build an Automation or Digital First Culture across the organization
  • Monitor Data to constantly build trust
  • Maintain a Roadmap to optimize and track Data Goals
optimize, execute, operations, prototyping

Process and Task Mining

  • Task Mining – analyze work people do to find every day, repetitive tasks
  • Process Mining – analyze data from business applications to understand end to end processes
  • Task Capture – easily document and map business workflows
  • Central Hub – centrally capture and manage automation opportunities and process improvements, prioritized by impact and ROI
cloud migration

Cloud Migration

  • Cost Reduction
  • Productivity Improvement
  • Enhanced Data Security
  • Operational Efficiency
data-insights

Data Driven Insights

  • Measure the performance of RPA operations
  • Calculate RPA’s impact on your bottom line
  • Enable data driven decisions across your organization
  • Forecasting
  • Improves governance across the Organization

Valenta Expertise

UI
automation-anywhere
kofax

And more…

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